Project Assistant
A well-established Chicago law firm is seeking a polished, dependable, and service-oriented Project Assistant to join its administrative team. This is a great opportunity for someone who enjoys working in a professional environment, interacting with attorneys, staff, clients, and visitors, and handling a variety of responsibilities throughout the day.
The Project Assistant will serve as back-up coverage for reception, assist catering needs and other administrative functions.
Responsibilities include:
- Provide back-up reception coverage, including greeting clients and visitors in a professional and welcoming manner.
- Answer and route incoming telephone calls when providing reception coverage.
- Assist with visitor coordination and building/security procedures.
- Assist with copying, scanning, document preparation, filing, mailing, and other administrative projects.
- Coordinate catering for client meetings, attorney meetings, and firm events, including ordering, setup, presentation, and cleanup.
- Prepare conference rooms for meetings and ensure rooms remain organized and client-ready.
- Help maintain common areas, conference rooms, and hospitality areas.
- Coordinate with vendors and internal departments when necessary.
- Handle special projects and additional administrative responsibilities as assigned.
Qualifications:
- 1–3 years of administrative, office, reception, hospitality, or professional services experience preferred.
- Law firm or other professional services experience is a plus but not required.
- Strong customer service skills and a professional demeanor.
- Excellent verbal communication and interpersonal skills.
- Comfortable interacting with attorneys, executives, clients, and visitors.
- Strong organizational skills and attention to detail.
- Ability to prioritize multiple assignments and respond to changing needs.
- Proficiency with Microsoft Office, including Outlook,
- Dependable, flexible, and willing to pitch in wherever needed.
- Ability to work both independently and as part of a team.