Real Estate Legal Assistant
Location: Hybrid
Salary: $75,000 – $85,000
Competitive Benefits
Scout Partners is recruiting on behalf of a well-established law firm seeking an experienced Real Estate Legal Assistant to support attorneys in the Real Estate practice group and the firm’s Managing Partner. This is a unique opportunity to work closely with firm leadership while contributing to a sophisticated commercial real estate practice.
This role is ideal for a proactive, detail-oriented professional with strong organizational skills and prior real estate law experience who thrives in a fast-paced, collaborative environment. The successful candidate will be comfortable managing multiple priorities, communicating with clients and third parties, and maintaining a high standard of professionalism and accuracy.
Overview
The Real Estate Legal Assistant will provide comprehensive administrative and legal support to multiple real estate attorneys and the firm’s Managing Partner. This position plays a key role in transaction coordination, executive support, and ensuring efficient day-to-day operations within the practice group and firm leadership.
Responsibilities
Provide comprehensive administrative and legal support to attorneys within the Real Estate practice group and the Managing Partner
Manage calendars, meetings, travel arrangements, and client communications
Support the Managing Partner with scheduling, correspondence, and coordination of firm management and leadership activities
Prepare, revise, and format transactional documents, correspondence, and closing materials
Assist with commercial real estate transactions, including purchase and sale agreements, loan documents, leases, and closing binders
Assemble, organize, and distribute electronic closing books, including signature pages, recorded documents, title policies, and executed agreements
Coordinate due diligence materials, maintain due diligence trackers, and manage closing checklists
Coordinate execution of documents, including circulating signature pages and managing notarization requirements
Manage electronic filing systems to ensure transaction documents are properly saved, organized, and accessible
Perform time entry, expense reporting, billing coordination, and matter intake and management
Communicate professionally with colleagues, clients, opposing counsel, lenders, and title companies
Maintain confidentiality of firm and client information and exercise sound judgment in handling sensitive matters
Collaborate with attorneys to develop, implement, and refine workflows to ensure efficient transaction management and exceptional client service
Qualifications
5+ years of legal assistant or administrative experience in a real estate or transactional practice
Prior law firm experience strongly preferred
Familiarity with commercial real estate documents and closing processes
Experience with document management and timekeeping systems
Strong proficiency in Microsoft Office Suite, including Word, Outlook, Excel, OneDrive, and PowerPoint
Experience with DocuSign
Excellent organizational and multitasking abilities with strong attention to detail
Strong written and verbal communication skills
Professional demeanor with the ability to interact effectively with attorneys, clients, and third parties
High level of discretion, reliability, and sound judgment
Preferred Qualifications
Experience supporting multiple attorneys or firm leadership in a mid-size or large law firm
Exposure to lender-side or commercial real estate transactions
Real estate closing coordination experience
Compensation & Benefits
Salary range: $75,000 – $85,000, commensurate with experience
Hybrid work schedule
Competitive benefits package
Why Scout Partners
Scout Partners partners with respected law firms and organizations to connect top-tier legal professionals with meaningful career opportunities. We take a consultative, relationship-driven approach and are committed to long-term success for both our clients and candidates.