Legal Administrative Assistant
A well-established boutique law firm in downtown Chicago is seeking an experienced Legal Administrative Assistant to support a senior partner and an associate. This role will also include some light office management responsibilities. This is a great opportunity for someone who is organized, dependable, professional, and enjoys keeping things running smoothly.
This position is fully in-office, Monday through Friday.
Hours: 8:30 a.m.–4:30 p.m.
Salary: $75,000–$85,000, depending on experience
Benefits: Excellent comprehensive benefits package
What You’ll Do
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Provide administrative and legal support to a senior partner and an associate.
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Manage calendars and schedule meetings and appointments.
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Coordinate domestic and international travel.
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Prepare, edit, proofread, and format letters, emails, reports, and legal documents.
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Communicate with clients, attorneys, and other contacts.
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Manage emails, phone calls, mail, and other correspondence.
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Maintain organized electronic and paper files.
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Assist with opening new client matters and closing files.
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Enter attorney time and assist with billing.
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Prepare expense reports and reimbursement requests.
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Keep track of deadlines and follow up on outstanding items.
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Help prepare for meetings and organize materials.
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Handle light office management responsibilities, including ordering office supplies, coordinating with building management and vendors, and helping address day-to-day office needs.
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Assist with other projects as needed.
What We’re Looking For
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Previous experience as a legal assistant or administrative assistant supporting attorneys or senior professionals.
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Law firm experience is preferred.
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Strong organizational and communication skills.
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Good proofreading skills and attention to detail.
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Professional and comfortable communicating with clients and attorneys.
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Able to handle confidential information appropriately.
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Comfortable using Microsoft Outlook, Word, Excel, and PowerPoint.
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Dependable, organized, and able to work independently.
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Willing to pitch in and help with general office needs when necessary.
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Must be comfortable working in the office five days a week.
This is an excellent opportunity for an experienced assistant looking for a stable position, consistent hours, strong benefits, and a professional and collegial law firm environment.